Process Automation & Productivity

I was chatting with a retired neighbor this weekend who asked about the new company I’m working for, starting today; OneDataSource. I gave the overview of ‘Process Automation’ in AP, how this company reduces overhead in AP processes by 80%.

ODS Workflow

He got it & shared how, back in the day, his construction company had to do something similar with payroll. It took four full time employees to manage payroll for a company of 160. Outsourcing that process to a service like ADP could have cut their own payroll for that function, it could have redirected many other resources for the company that were actually focused on their business of construction: the capital, benefits, the space in the office, etc. This doesn’t even cover the time value of money. If you can turn around a process in 15 hours instead of 100, the resources that are devoted to that process see a productivity increase of 500%. A business leader has more options at that point. What to do with those resources? They can redirect employees to more productive tasks, reassign them to other departments (there is a huge value to keeping someone on board who possesses the institutional knowledge of how a company works) or reduce your headcount if that is a priority.

ODS developed the onePAY software and service to deliver a simple and automated solution that enables companies to grow significantly with the resources they already have, or in some cases, with fewer. One AP person is now able to process hundreds, even thousands of invoices in 1/5 the time, and still have the bandwidth for other vendor management needs. OneDataSource often sees this traditional AP staff ‘data entry’ role convert to a higher value-add analytics role.

Simply put, onePAY automates the AP process, reducing the required labor-hours and associated costs up to 80%, and providing increased visibility into expenses and cash flow. ODS’s team of engineers and business analysts monitor the software and team’s performance to ensure the client gets the maximum ROI possible.

OneDataSource is a SaaS Business Intelligence/Business Process Automation solutions serving operational, accounting, data warehousing, HR and marketing analysis needs of organizations across North America. Solving the technology puzzle for both mid-sized and enterprise businesses, we guide our clients from the world of spreadsheets and manual data entry to fully automated data acquisition, warehousing, processing and analysis.

The company has a strong niche in multi-unit franchise operations. I’m excited to see where things go from here.  I’ve been tasked with taking the company beyond this vertical.

ODS Case Study

Selling to the CFO, a meetup recap

One of the greatest challenges in Enterprise Technology Sales or most other B2B sales is getting access to the ‘C-Suite’ and making sure you are relevant to the true ‘Person(s) of Authority’ within an organization.  Tonight we had Stu Lucko lead a discussion on what separated sales professionals from salespeople.

The gist of the talk was that a sales pro needs to listen to financial executives and truly seek to understand their business concerns around operational issues.  They’re looking for someone who will really partner with them and solve problems so they are getting value out of the solutions at hand.

Part One, seen here, Stu talks about a personal case study with a Salesforce.com rep who got it right and also what a sales professional needs to do to get the attention of a CFO.

Why is this important?  IT Executives like VPs os IT, CTO’s and CIO’s often have the companies biggest budget outlays behind payroll.  These IT Executives often report through the CFO to the CEO.  They are intimately involved in the enterprise technology decision making process.  You can call this a ‘holistic’ view, a ‘birds eye’ view, the C-Suite is the place in a company where hardware, software, processes and people all come together.

Stu also dives into dreaded ‘switch-over costs’ from the CFO’s point of view.  CFO’s are looking for more than promised ‘cost savings’ in the solutions that we pitch to them.  They’re looking at the big picture, especially costs associated with disrupting their business processes.

“The past is a foreign country; they do things differently there.” – L.P. Hartley